Job Description

pastingMajor Duties and Expectations

1. Provides administrative support to the Chief Development Officer

* Receives and screens incoming telephone calls

o Assists caller if possible

o Takes messages

* Schedules appointments:

o Plans/coordinates internal and external meetings.

o Completes all necessary arrangements for meetings.

* Receives and opens non-confidential mail:

o Determines action necessary regarding mail – providing information, answering questions, creating standard responses, etc.

o Completes and/or recommends action.

· Handles incoming communication (voice mail and email)

o Returns messages

o Directs messages appropriately

* Prepares and types letters, memos, grant proposals, reports and other Resource Development documents:

o Completes any necessary research.

o Collects data as appropriate.

o Recommends format and layout.

o Proofreads finished assignments for grammar, spelling, format and structure.

o Ensures that documents are completed in a timely manner.

* Maintains files in an accurate and orderly fashion.

2. Provides administrative support to Programs

* Takes registrations/applications for various Program related events
* Maintains Specific Raiser’s Edge database functions

o Runs queries and exports mailing lists with appropriate specifications

* Prints handouts and materials for programs
* Handles overall logistics in support of Program-related events
* Prepares correspondence and other documents in support of Programs
* Orders supplies in support of Programs

3. Supports Special Events

* Tracks registrations
* Tracks and manages WOPE files
* Handles sponsorship mailings
* Prepares materials

4. Performs other duties as assigned by supervisors.
Education/Experience/Skills

1. Two years college or post-high school education, or its equivalent in experience is required. An associate’s or bachelor’s degree in communication, English, etc. or its equivalent in experience is preferred.

2. Experience in office setting preferred.
3. Ability to effectively communicate with all levels of employees; excellent spoken and written communication skills required.
4. Knowledge of current Microsoft Office software required. Knowledge of Raiser’s Edge preferred.

Company Profile

Not for Profit organization providing services to women, teens and children. Our Miision is to Eliminate Racism and Empower Women